Then I write an email to all the guests who gave me their email addresses. I blind carbon copy them so that their email addresses are hidden from each other. I thank them for their order and remind them about how to order more later.
I frequently email people with my banking information so they can pay me through direct deposit.
Often I write to people to explain our hostess benefits.
What I found was that I was retyping the same things over and over again. Or I was looking in my sent items to find a note I'd written before and then I was copying it into the new message.
I don't do that anymore.
In Outlook, I now use a variety of signatures to pre-write all of these standard emails. One is called Host Thank You, one is Guest Thank You, another is Banking Details, and a new one I just wrote is PartyLite Benefits. My contact details are at the bottom of all of these signatures. I simply select the signature I want to use and then customise the "form" to suit each recipient.
It's been an amazing timesaver and I was introduced to it by Karen from A Little Elf. She is brilliant.
Try it with one and see how you go.
- Open Outlook
- Tools > Options > Mail Format
- Select Signatures
- Select New and name your signature (e.g. Host Thank You)
- Type in the words you want to use in most every email you send to hosts. Include contact details at the bottom
- Now Create a new message
- Click on the Signature icon and select the one you want to use
- Voila! No typing other than to personalise the email.
- Relax and feel super smart. :) (Then create more....)